ORGANIZATION UNIT: Comptroller's - General and Treasury Technology Services
APPLICABLE TO: General Accounting, Valuation and Financial Accounting Departments
DUTIES:
Under direct but not constant supervision, in work requiring the exercise of considerable judgment, to carry out the more difficult and complex clerical assignments in any of the above departments; also, as required, to direct the work of lower classified clerks and to be responsible for the accuracy and completeness of their work. In this connection, when assigned to a particular department, to perform details of work such as the following as well as other similar clerical duties.
When assigned to the General Accounting Department:
Perform some but not necessarily all of the following operations:
Check coal and freight invoices and apply identification codes; investigate outage on machines listings of coal received; maintain controls to balance machine listings; compute freight and coal costs; prepare coal reports, maintain coal record files; and perform other related work.
Summarize and classify detail of various accounts and prepare reports thereon.
Maintain notes receivable record, make entries thereto and prepare necessary invoices,etc; inspect and check entries to accounts receivable from outside contractors maintain control thereof and prepare necessary invoices, etc.
Inspect records previously segregated for destruction, referring questionable items to accountant or supervisor.
Transcribe data to prepared form for machine preparation of personal automobile expense report.
Be responsible for revisions in the classification of accounts manual. This does not include responsibility for determining the actual revision to be made, but does cover thecomplete clerical operation of receiving instructions from accountant or supervisor as torevisions, preparing sheets for typing, type checking, inspecting, assembling, controlling and distributing copies.
Be responsible for the accuracy of voucher checks issued in payment of materials, services, etc.; maintain control of such vouchers and cash disbursements; and perform related work.
Maintain sub-ledgers, analysis books, or similar records, posting monthly entries therein and balancing to control.
When assigned to the General Accounting department (continued):
Perform stores accounting clerical work such as the investigation of major physical inventory outages (including overhead truck outages) and the preparation of correcting entries; the inspection of price lists and the correction of erroneous prices; the investigation and correction of negative balances; and other similar stores accounting clerical work.
When assigned to the Valuation Department:
Develop and maintain the less complex property records for which fixed routines are established such as those for overhead lines, meters, transformers and general equipment accounts, etc.
Assist accountants in the development of more complex property records and in other phases of valuation work.
Perform other clerical work in connection with property records, overheads, depreciation and other related valuation work.
When assigned to the Financial Accounting Depart:
Prepare transcripts of various accounts, summarize and classify entries, referring questionable items to accountant or supervisor.
Prepare miscellaneous financial and statistical data.
Prepare statements, reports and charts of a routine nature and assist accountant in the preparation of more complicated statements, reports and charts.
Assist accountant I the preparation of monthly payroll and operating budget reports, to staff members and to the Budget Committee.
Summarize and balance payroll data from machine and other reports, to prescribed forms; and perform other related work.
When assigned to Treasury Technology Services:
Perform financial accounting clerical work such as reconciling variances (internal control point) between bank activity and general or sub-ledger transactions. Prepare formal monthly reports denoting identified variances; investigate variances and communicate issues detected to the originating parties; the investigation and correction of negative balances; and other similar accounting clerical work.
Prepare statements, reports and charts of a routine nature supporting variances identified and assist the accountants in the preparation of more complicated documents, reports and charts.
Inspect records previously segregated for destruction, referring questionable items to accountant or supervisor.
When assigned to Treasury Technology Services (continued):
Maintain sub-ledgers, analyze the books or similar records, and assemble the required detail for posting entries therein and balancing to control.
Maintain the accuracy of various internal systems (including systems under the control of other departments) manually correcting rejected items within the systems. Review and maintain the accuracy of outside bank detail based on internal information communicated from various departments.
Research outstanding dormant items that may be categorized as unclaimed property and prepare required information for the state filing of escheated items to the respective state; performing due diligence requirements.
SPECIAL RESPONSIBILITIES:
For holding as confidential information relating to personnel, wages, and other data relating to the accounts or operations of the Company.
CONTACTS :
With supervisors and employees in various departments of the System and in some cases with person outside the Company, such as employees of suppliers, contractors and others.
QUALIFICATIONS : High school graduation.
At least six (6) semester credit hour of Accounting from an accredited university, college or correspondence school.
Four years experiences in general accounting clerical work
Ability to direct the work of others.
Ability to exercise judgment within the scope of the assigned operations. Ability to perform clerical operation with speed and accuracy.
